Terms And Conditions For Booking Organisations

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Walking Tour Participation Terms & Conditions (Organisations & Schools)

1. Scope

These terms apply to all bookings made by schools, colleges, universities, youth groups, and other organisations (“the Booking Organisation”) for walking tours delivered by Footprints Tours Limited (“the Company”).

By confirming a booking, the Booking Organisation agrees to these terms on behalf of all participants attending under its arrangement.

2. Responsibility for Participants

The Booking Organisation accepts responsibility for the supervision, behaviour, welfare, and conduct of all individuals it sends on the tour, including students, staff, and accompanying adults.

The Company provides guided walking tours only and does not assume responsibility for the ongoing supervision, safeguarding, or pastoral care of participants.

For the wellbeing and safety of groups that include children or vulnerable persons, the Company strongly recommends that an appropriate number of responsible adults from the Booking Organisation accompany the group at all times.

3. Duty of Care and Limitations

The Company will take reasonable care in delivering its tours. However:

  • Participants join and attend tours at their own risk.

  • The Booking Organisation remains responsible for risk assessments, safeguarding arrangements, and participant suitability for the activity.

Nothing in these terms seeks to exclude or limit liability where it would be unlawful to do so, including liability for death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation.

4. Public Highways, Streets, and Pavements

Tours may involve walking on public highways, streets, crossings, and pavements that are not owned, managed, or maintained by the Company.

The Company cannot guarantee the condition, safety, accessibility, or quality of:

  • Roads

  • Pavements

  • Crossings

  • Public walkways

  • Public open spaces

Responsibility for the maintenance, repair, and safety of such areas lies with the relevant local authority or public body.

The Company shall not be liable for issues arising from the condition or upkeep of these public areas, except where liability cannot be excluded under law.

5. Third-Party Venues and Buildings

Tours may include entry into privately owned buildings, attractions, or venues.

The Company does not own, operate, or control these premises and cannot guarantee:

  • Their physical condition

  • Accessibility

  • Safety standards

  • Maintenance or upkeep

Responsibility for the safety, maintenance, and compliance of these premises rests with the relevant building owners, occupiers, or operators.

The Company shall not be liable for incidents arising from conditions within third-party premises, except where liability cannot legally be excluded.

6. Participant Conduct

The Booking Organisation must ensure participants:

  • Follow instructions given by the tour guide

  • Act responsibly in public spaces and private venues

  • Comply with local laws and venue rules

The Company reserves the right to modify or end a tour for safety reasons if participant behaviour presents a risk.

7. Health, Mobility, and Suitability

The Booking Organisation is responsible for ensuring that:

  • Participants are physically able to undertake a walking tour

  • Relevant medical, mobility, or behavioural considerations are assessed

  • Any necessary support staff accompany those who require assistance

8. Safeguarding (Children & Young People)

The Company’s role is limited to providing educational and informational guiding services.

Safeguarding responsibility remains with the Booking Organisation at all times, including:

  • Supervision ratios

  • Behaviour management

  • Medical needs

  • Emergency contact arrangements

The presence of teachers, youth leaders, or responsible adults is strongly recommended for all groups involving minors.

9. Insurance

The Booking Organisation is responsible for ensuring it has appropriate insurance coverage for:

  • Participants

  • Staff and accompanying adults

  • Travel to and from the tour

10. Acceptance

By confirming a booking, the Booking Organisation confirms that it:

  • Accepts responsibility for the individuals it sends

  • Has carried out its own safeguarding and risk assessment as appropriate

  • Agrees to these terms on behalf of all participants